Office Space Trivia

Office Space Trivia

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There was no way that when Office Space first made its debut in theaters on February 19, 1999, that it would become the popular classic that it did. Not only did Office Space prompt unhappy office workers to quit their jobs in droves, but it also changed entire restaurant chains. With a well-lived DVD life and repeated showings on cable TV, Office Space still lives in our hearts and minds to this day. For those of you who think they know this movie inside and out here’s some Office Space Trivia to test your knowledge!

1) Office Space has been compared to a Herman Melville short story

In the 1853 short story Bartleby, the scrivener: A Story of Wall Street, the protagonist works extremely hard by hand-copying legal documents until the day that he outright refuses to work and begins responding to every request made by his boss with the phrase “I would prefer not to”. Melville’s plot and Office Space share many similarities.

2)Office Space takes place in “Anywhere, USA”

Despite the fact that Office Space was shot in Las Colinas and Austin, Texas it’s not certain where the characters in the movie actually lived. Notably all of the vehicles in the movie had custom-made “USA” license plates on them.

3) T.G.I. Friday’s changed its policies after watching the movie

Jennifer Aniston’s character, Joanna, grew more and more detached from her job because the management kept jumping on her for not wearing enough “flair”, or buttons, on her uniform. After the release of the movie, the real T.G.I. restaurant chain eventually got rid of its flair policy by 2005. One of Judge’s assistant directors talked to a T.G.I. employee, and found out that the restaurant chain had axed their flair policy “because of that movie Office Space.”

4) The studio didn’t like the mostly hip-hop soundtrack

It took the power of multiple focus groups to influence 20th Century Fox into including rap artists like Scarface, Ice Cube, and the Geto Boys. It turned out that the executives at 20th Century Fox weren’t too thrilled with the soundtrack. Songs such as “Still” and “Damn It Feels Good to Be a Gangsta” are still played around the world as disgruntled employees beat down office printers.

5) Accountants were among the first people to quote Office Space

As Judge was writing and directing his movie, he figured that there was a problem with the studio executives relating to the mundane jobs portrayed in Office Space. He also had doubts whether or not audiences would be able to resonate with the movie. It was no surprise that he felt uplifted when the post-production department’s resident accountants often referenced the movie even before it was released to the public.

6) TPS isn’t a made up acronym

TPS wasn’t just a made-up acronym for the movie. Judge revealed at the 10th-anniversary screening that Peter had to fill out Test Program Set reports. This was a reference that goes back to his days as an engineer.

7) The executives at 20th Century Fox wanted the characters to be happier

If you’ve watched the movie, you should remember the bored and mundane attitudes that most of the cast portrayed throughout most of the movie. The straw that truly broke the camel’s back for some executives was Lumbergh’s famous “mmm…yeeaaahhhh” phrases that supposedly drove some of the executives crazy.

8) Scene not scripted

The “P.C. Load Letter” scene was not scripted. In fact, the interaction between David Herman and Ron Livingston was supposed to run for longer, but they were interrupted by the photocopier jamming in the background.

9) Office Space originated with shorts that ran on MTV and SNL

In his early days, Mike Judge created a series of shorts called Milton that he created, wrote, animated, and voiced. The main star was Milton Waddams who we can presume was still working at Initech at the time and was an early version of Lumbergh. MTV’s Liquid Television aired the first episode in 1991, alongside with other Judge shorts such as The Honky Problem with, Huh? Milton would make three more appearances in the 1993-94 SNL seasons.

10) Office Space was made based off of the success of “There’s something about Mary”

With the success of the Farrelly Brothers movie “There’s something about Mary”, 20th Century Fox was on the lookout for the next breakout comedy. They figured that the Milton shorts had the potential to become that next great hit. Initially, Judge was skeptical of the idea, but he eventually caved in, and the rest is history.

11) Mike Judge had a specific job that influenced the script

Mike was a former engineer who alphabetized purchase orders 2-3 weeks for eight hours a day. Mike described the experience as “god-awful”. We could certainly see his experiences reflected in the movie!

12) Mike Judge did character impersonations on set

Whether you knew this or not, Judge voiced the characters of Boomhauer from King of the Hill and Beavis from Beavis and Butt-Head. He was often pestered by the crew members on set to do the impersonations of these classic and well-loved characters.

13) Michael Bolton had to deal with fallout from the movie

Michael Bolton was doing fine until they made Office Space. These were his sentiments in a 2003 article in which he seemed annoyed when he talked about the movie. In the movie, he was called a “No-Talent Ass Clown” and ever since the release he hasn’t been able to go out into public without people swarming him due to the reference. It took ten years for Bolton to admit that the movie was funny and he signs DVD copies of Office Space to appease fans.

14) Diedrich Bader knew exactly what Lawrence should look like

Diedrich Bader has had quite a few notable roles including Oswald Lee Harvey on The Drew Carey Show. Bader wanted a character who looked like “somebody who loved the Allman Brothers”. It seems he hit the mark quite spectacularly.

15) Swingline made red staplers because of the movie

The most precious item in Milton’s office was a Swingline stapler that was painted red because it needed to pop onto the screen. After the movie aired, potential customers began contacting Swingline to obtain a red stapler. The problem was that the stapler didn’t actually exist. Finally, after seeing the success of several enterprising individuals who made a good profit selling red staplers on e-bay, Swingline offered a “Rio Red” model in April 2002.

What’s the difference in the Types of Commercial Real Estate Leases?

Different Types of Commercial Real Estate Leases

Matching a landlord and tenant in the commercial real estate process can be difficult unless you have a lease type that benefits them both. Both parties have their own priorities. The tenant, for example, wants to negotiate the best deal they can on rent. The landlord, on the other hand, is interested in the income from rent and maintaining the control of expenses. Due to the needs of both parties involved it’s important that you use the right type of lease when bringing an offer to the negotiating table. Commercial leases have a tendency to to be more complicated because there are many considerations to take into account.In direct contrast, residential leases tend to be less complicated. The tenant handles their rent and utilities (minus sewer) and the landlord handles all other expenses.

Lease types tend to be determined by the kind of tenant business:

  • Manufacturing businesses – a manufacturing business such as a heavy machinery shop or an automotive shop tend to dip heavily into utility costs. Also, due to the nature of these businesses, there is natural wear and tear on the commercial property for rent. More than likely constant repairs will be an issue. Landlords tend to use triple net leases in situations such as these, though modified net leases can also be utilized.
  • Retail businesses – many retail business owners have to deal with sales shifts throughout the year due to multiple factors. For example, a store may not make nearly as much during the summer as they would during winter due to the Christmas season. Because of these factors, tenants have a preference for low lease payments during the times of year that they have slower business and switch to higher payments during high cash flow months. This is known as a percentage lease.
  • Offices With Consistent Clients – many consultants, accountants, and attorneys use the gross leasebecause they’re typically interested in only paying a fixed amount every month, much like a residential lease. On top of the fixed amount, they may have to pay utilities. All other expenses fall upon the landlord.

Full-Service Lease Gross Lease

Lease Types

  • Gross Lease/Full-Service Lease – with the gross lease, the rent is all-inclusive. This is a very tenant-friendly lease because the landlord covers all or most of the expenses associated with the property. These expenses include:
    • Taxes
    • Maintenance
    • Insurance

It’s advised that when you’re negotiating the terms of a gross lease, you inquire into the kinds of janitorial services provided and the frequency of such services. Keep in mind that all excess utility consumption, beyond the regular use of the business, might fall back to the tenant. The tenant covers their own taxes and insurance. Smaller companies can benefit from this type of lease because it allows them to predict future expenses and focus on the business itself.

  • Net Lease – The net lease is broken down into multiple subcategories, but with this kind of lease, the landlord charges a lower rent for the commercial space for rent in question and also covers the other expenses associated with the maintenance, operations, and use of the premises. These include:
    • Property insurance
    • Real estate taxes
    • Common area maintenance items (CAMS)
    • Janitorial services
    • Sewer
    • Water
    • Trash collection
    • Landscaping

The Net Lease is further broken down:

  • Single Net Lease (N Lease) – the tenant covers the base rent as well as a pro-rata share of the property taxes associated with the building. This means that the tenant must also tack on an expense for the proportion of total building space of the building they are leasing. The tenant must also cover janitorial services and utilities.
  • Double Net Lease (NN Lease) – the tenant includes the base rent as well as a pro-rata share of the property taxes associated with the building. They must also cover property insurance. It falls upon the landlord to cover common area maintenance. It’s still the responsibility of the tenant to cover the utilities and janitorial services.
  • Triple Net Lease (NNN Lease) – AKA the net netnet lease (or NNN lease), the triple net lease involves the tenant paying all or a portion of all of the net expenses:
    • Property taxes
    • CAMS
    • Insurance

The Triple net lease is the most popular of all the net lease types for retail spaces, such as office rentals, and commercial freestanding buildings. The tenant still covers janitorial services, insurance, taxes, and utilities. This kind of lease is more landlord friendly.

  • Absolute Triple Net Lease -You can think of this lease as a far stricter version of the NNN lease. The tenant carries all risk associated with the office space for rent. They cover all expenses following a catastrophe and must pay even if the building has been condemned. This lease is fondly referred to as the “hell-or-high-water lease”.
  • Modified Gross Lease – the modified gross lease is both a tenant and landlord friendly agreement. In this kind of lease, the rent is requested in a single lump sum. This can include all of the previously covered nets, insurance, CAMS, and property taxes. The tenant and landlord can negotiate which “net” is included in the base rent.

If you’re out hunting for an office space for lease, or any other kind of commercial building, you want to make sure that you know all of your lease options. Depending on your situation, some lease types may be detrimental as opposed to others that can help you to grow due to the current financial position of your business. Remember to read your lease very carefully and ask questions of anything that you don’t understand.

Featured image Credit: edar / Pixabay

Doing Feng Shui The Right Way in Your Office

Written by Gregory Miller


An office that is aligned with feng shui principles is an office that inspires productivity and power.

Whether you lease a commercial property or looking for ways to spruce up your office, here are six ways to create a feng shui office space.

1.Clear Out the Clutter

When you start searching for office space for lease, notice if any clutter has been left behind by the previous tenant. If so, clear out the clutter.

Mess and clutter have a significant impact on our emotional, spiritual, mental, and physical well-being. Once clutter is cleared out of an office, vital energy is brought in that will help to:

  • Attract financial success
  • Increase productivity
  • Improve focus and mental clarity
  • Increase efficiency and effectiveness
  • Reduce stress
  • Promote a feeling of peace and calmness
  • Create a space for new creative endeavors and projects to thrive

It is important to establish a workstyle to help maintain an organized workspace.

Everything that you use on a daily basis should be kept within arms’ reach so that you don’t have to get up from your desk.

Deal with paperwork at least weekly to avoid feeling overwhelmed when you have to deal with bills, filing, and other tasks.

To help maintain your new clutter-free space:

  • Leave your desk tidy and neat at the end of each day
  • Avoid overcrowding any bookshelves
  • Open up a cramped spaced with mirrors
  • Keep cords to equipment well hidden

2. Position Your Desk According to Feng Shui Principles

An office that is laid out according to feng shui principles should ensure that you are seated in a power position.

When you sit at your desk, you should be able to see the door and as much of the office as possible. Take this into account when looking for offices for rent. Keep in mind that, according to feng shui, the person who is seated farthest from the entrance is thought to have the most power.

Keep these points in mind:

  • The person who sits closest to the entrance is going to be distracted by petty details
  • Those who sit with their back to the entrance will suffer backstabbing and succumb to office politics.
  • If you share an office space, avoid sitting back to back with another person
  • Avoid sitting face to face. This creates conflict.
  • Use headphones and speak quietly during phone conversations to incite acoustical privacy

If the office space necessitates people sitting back to back or face to face, the desks should be staggered. Small barriers can also be created with photos, plants, and even room dividers.

Some workspaces necessitate an open-plan environment. Sharp edges of desks create poison arrows which contribute to discomfort, dis-ease, and irritability. Plants and pictures can be used to soften the edges.

In an open office, ensure the aisles are wide enough to allow positive energy to flow through. Subtle colors also help, since vivid shades are too active in a busy space.

3.Use Imagery and Artwork to Affirm Goals

When office workers are surrounded by objects and images that inspire them, it helps to create living affirmations of their goals.

The objects and images that you decorate your office with should help you to feel productive and creative. You could:

  • Incorporate inspiring window treatments
  • Add fresh flowers
  • Hang beautiful art
  • Hang up mottos and pictures that represent what you would like to accomplish
  • Choose accessories and furniture that speak to you of abundance and prosperity

An office is the ideal template to create a space for what you desire in your life and career, and the things you choose to put in your space should reflect what it is you want to achieve. This is similar to the concept of environmental psychology.

Infusing the office with your personality will foster personal growth. Carl Jung’s numinosity theory cites that every item in the office will have an influence on you, so it should be an uplifting and positive effect.

4.      Create Harmony and Balance

If you are looking for an office space for lease, you will need to consider how to create harmony and balance in the office. There are two ways you can do this:

1. Feng Shui Elements

These represent the natural elements of metal, earth, fire, water, and wood. All five elements should be present in the environment and they should be balanced. This makes for a more balanced person who has a greater chance of manifesting their wishes.

For example, if you work in an overly bright office – considered the fire element – with too many light and shades such as metal cabinets, computers, and desks (the metal element), you need to concentrate on bringing the other three elements in. For instance, you could bring in earthy colors to create the earth element, a few plants to create the wood element, and a fish tank to create the water element.

2.Yin and Yang

This represents the masculine and feminine energies. You should strive to strike a balance between the two to create a nourishing energy. For instance, if you work in an overly masculine office environment with light colors, high ceilings, an abundance of natural light, and angular furnishings, you need to balance it with feminine energy, such as soft furniture, curved and flowing shapes, and window coverings.

Whichever method you decide to use does not matter. What counts is that the space is harmonious and balances.

5.Choose the Right Feng Shui Colors for the Office

Color has a significant impact on our physical and psychological well-being. Whether you are looking for commercial property for rent for your business or are considering office leasing, you will need to consider:

  • The psychological effects color has
  • Which colors are most appropriate for an office space the follows feng shui principles
  • The feng shui bagua, or map, the colors that correspond to each of the sections

A bagua map is an ancient feng shui instrument aimed at helping you to bring in good energy. When you apply the map to an area, each section will align with different aspirations. The colors will give you an idea of how to break up the space and determine which parts of the office are more important and need more attention.

Appropriate feng shui workspace colors include:

  • Pale gold
  • Soft yellow
  • Blue-green
  • Pale green
  • Pale orange
  • Sandstone

Earth tones and browns tend to stabilize and ground a work environment, but they will not stimulate the mind. However, adding white to the overall color scheme helps to increase mental focus and clarity.

6.Include Things That Relieve Stress

Offices can keep employee’s irritability and stress to a minimum by selecting furniture that has rounded corners, or at least placing sharp corners out of the way of foot traffic.

It is also a good idea to avoid too much glare or harsh indoor lighting that can lead to fatigue and irritation. Adding running water in the form of a fountain or water feature, soft music, and even essential oils can keep worker’s stress levels down.

Are You Looking for Office Rentals?

If your current commercial or office space is no longer conducive to the success of your business, it may be time to find a new space that you can apply the above principles to. Contact us to help you find your next workspace.

Image credits

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10 Ways to Optimize Your Office Space for Productivity


Productivity can be enhanced in various ways. You want to be rested, nourished and, of course, organized. It is difficult to get anything accomplished if your workspace is in disarray. There are many ways to furnish and optimize a commercial space for rent to promote efficiency. Ten of them are explained below, so there are fewer barriers to getting things done in the office.

1.Get a Large Enough Desk to Work Comfortably

Desk size is a major consideration for any workspace. If it is too small, the clutter will destroy any prospects of productivity, and you will waste valuable time looking for and moving items. The desk should be large enough for a computer, phone, notebook, binder, or any item or equipment you use during a normal day. Consider any tools used as well, especially if you’re an artist. Corner and L-shaped desks tend to have more surface area, and these configurations can boost productivity and comfort if your office space for lease permits it.

2. Keep Your Office Ergonomic

Productivity is a real challenge if you are uncomfortable. To maximize your comfort, tend to the ergonomic aspects of your office space, arranging the computer and office chair so there’s a direct line of sight with the computer screen. Both hands should comfortably reach the keyboard. Sit straight up and make sure there’s enough back support. If you can limit back, arm, and eye strain, then less time is spent trying to be comfortable and more of the day can be devoted to getting work done.

3.Everything Should be Within Arm’s Reach

Your office space should allow you to reach notes, pens, planners, a printer, files, and anything else on your desk or in its drawers. It shouldn’t be a strain to get to office supplies. The exact configuration may vary based on your preferences, but immediate access to equipment and supplies, and knowing where everything is, will make your day much easier.

Also, choose the type of storage space wisely. Smaller storage bins and drawers are easier to organize and search through. Larger ones will increase the time spent looking for items that should be within reach.

4.Invest in a Functional, Adjustable Office Chair

When it comes to offices, simple seats or dining chairs won’t do. These are not designed to be sat in for long periods of time. Typical office chairs have a swivel design, wheels, high backs, and adjustability. Your chair should let you move freely about the workspace. Adjustable height is a convenient feature to maximize comfort any time of the day.

5.Focus on a Comfortable, Productive Atmosphere

The atmosphere of a workspace is a big influence on productivity. A temperature that’s cool but not too much so, or too warm, boosts comfort. The office lighting should be bright, so you stay awake and alert all day. Good lighting also helps to prevent eyestrain. Daylight bulbs are ideal for office rentals and even home offices, where soft white bulbs used in apartments may not promote work efficiency. A full-spectrum lightbulb can also be sufficient. It can prevent seasonal affective disorder as well.

There are other ways to optimize the atmosphere of your office space for rent. Music is effective for staying focused, if the circumstances permit. Any genre of music will do; it all depends on your taste. Some people even play background noise to limit disruptions. Sound can put your mind in focus and personalize the work environment, so you are motivated and stimulated.

Other people are motivated by smell. Essential oils in the office can help keep you mentally alert and awake. Aromatherapy is a natural way to boost energy, so being productive consistently throughout the day is a more attainable goal.

6.Have a Maintenance Plan

Clean up your office space at least once a month, or at least take some time to sort things. During this monthly maintenance, discard supplies you don’t use. Review what is irking you during the work day and slowing you down, and adjust the workspace accordingly. Clean up the desktop at the end of the day as well; it will enable you to start fresh the next day.

7.Experiment with Configurations

Many offices for lease use traditional cubicles. These allow for more privacy and minimize distractions from other co-workers. An open layout provides more opportunities for employees to socialize and collaborate. For some, this concept inspires creativity; however, it can be distracting for others, as the work environment tends to be noisier.

8.Ditch the Paper

Storing everything electronically (and of course backing it up) is not just efficient. It also reduces the mess, while helping your office look neater. Using less paper means fewer pages to sort through for information. You also spend less on supplies.

9.Maintain the Digital Workspace

Organizing your computer file system, and deleting documents, files, and folders not used, is as effective for productivity as keeping your desk in order. Set up a system for managing e-mail. Tend to the bookmarks in your web browser too, and you may be surprised at how much more productive you can be. Organizing all your computer media and documents can save lots of time.

10.Keep Some Food Nearby

Working and eating are not often mentioned together, but the idea is worth mentioning. Healthy, nutritional foods such as vegetables, fruits, or even protein bars help raise the energy level. Snacking between tasks can therefore boost your productivity. Avoid sugars and fats, though, as these can perk you up for a short time, then cause you to crash.

Finding sufficient commercial property for rent is one step to setting up an office. Optimizing it for productivity is a separate challenge. These tips are proven to save time and help people work more efficiently. You could be wasting valuable time by not optimizing the workspace, minimizing distractions, and giving yourself the opportunity to be comfortable.

Featured Image Credit: StartupStockPhotos / Pixabay

10 Tips for Renting Your First Office Space

office space

Making the decision to rent a new office space is undoubtedly an exciting achievement you should be proud of. If you have a need for an office space, you’re more than likely making a name for yourself and growing your list of clientele. But before you dive in and make the decision to rent just any office space, it’s crucial to take the time to consider your options. Here are ten tips to help you find the best office space for lease.

1.Choose a Central Location

Choosing a centralized location for your office leasing is an important part of the renting process. Maybe you love the scenery and peacefulness of working in the country, but will your employees be willing to make the drive out of town? Will your clients be willing to travel outside of the city? Does the location have enough desirable amenities such as coffee shops, retail stores, banks, and restaurants?

Additionally, you should consider the hiring of future team members. Which cities and locations will allow you to search for the most talented professionals to add to your team?

2.Limit Your Budget

If you find that the most attractive offices for rent are way over your price range, keep looking. Moving into a new office space is meant to help you grow your business and make it more profitable—not bankrupt the company you’ve worked hard to create.

You’ll want to make sure that you have a budget for any additional expenses that may come up. For example, consider the cost of furnishing the office, purchasing office supplies, and the cost of utilities. You’ll also need to find out if any maintenance fees are your responsibility, such as snow removal or de-icing.

3.Know Who Handles the Repairs

When viewing offices for rent, make sure you ask the landlord who is responsible for any repairs the space may require. Is the landlord responsible for fixing any repairs or maintenance issues, or will they be your responsibility? If they are your responsibility, you’ll want to include these additional fees in your business budget.

4.Consider Security Options

office-space-repairMany offices for lease include building amenities such as after-hours security systems, cameras, guards, and other security systems. Depending on the type of business you have, you may feel more lenient about the security level, or you may be more comfortable renting an office space in a higher-security building.

5.Choose an Office with Room to Grow

When you decide on an office space for rent, make sure it’s a space that fits your current business needs with extra space to grow. When you rent your first office, you probably don’t need a bunch of extra offices and storage space, but it may be helpful to have some room to comfortably hire new employees and expand your team.

6.Decide on a Work Environment

Many businesses are taking advantage of open-concept work spaces that help to improve collaboration and office creativity. However, your personal preferences may lean toward closed-off or more private work spaces. Additionally, the layout of your office leasing may depend on the type of work you do.

Before you decide on a new office space, consider the pros and cons to various layouts and office styles.

7.Understand the Parking Space

Imagine finding the perfect commercial space for rent—and then realizing that parking isn’t as convenient as you had hoped. Maybe there aren’t enough spaces, the parking is costly, or it’s detached from the office and would be too much of a hassle for you and your team.

Before you get your heart set on an office space, consider all the parking amenities available for each space. Additionally, you may want to consider available bike storage options and nearby public transportation locations.

8.Additional Office Features

Unless you’re considering an office space for lease and nothing more, you’ll probably need some sort of meeting location in the office you choose. Whether it’s a conference room, several smaller rooms, or a kitchen—it’s good to have some additional space in the office for meeting with colleagues and potential clients.

9.Consider the Lease of Your Commercial Property for Rent

The lease of your new office space should be another important factor when deciding on a new property. Renting your first office space can be an exciting but stressful event, so you may feel more comfortable in a shorter lease so you know you can back out if things don’t go as planned. Additionally, you may be better off in a shorter lease if you plan to grow your team and you fear that you may outgrow the space.

10.Know the Penalties of Breaking a Lease

When searching for office rentals, the last thing on your mind may be breaking a lease. After all, you haven’t even chosen a space or moved in yet! However, you never know what the future will bring so it’s helpful to be prepared and consider all your options for renting an office space.

Before you sign a lease, ask the landlord about any penalty fees or additional charges for breaking the lease. The more you know in advance, the better prepared you can be should anything major come up.

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Clifton Park Office Space for Rent – Ten Questions to Ask Before You Sign a Lease

If your company is on the rise, congratulations! As a fast-growing business, you may be looking for new office space to accommodate your expanding team. Before you head out to look for your ideal Clifton Park office space for rent, here are 10 questions to consider.

1.Is Your Business Ready to Commit?

Office leasing is a commitment. Unlike leasing an apartment, a commercial lease may last 2 – 3 years and some can run for five years or longer. Can your business commit to that? If not, it’s important to find a landlord willing to offer a one year lease agreement. Subleasingmay be an option, if the landlord permits. You will still need to sign a fixed term agreement, but you won’t necessarily be tied into along-termlease.

2.      Are You Allowed to Sub-Lease?

What happens if, two years into your five-year lease, your company has grown so substantially that it’s time for you to find another office space for rent? Are you allowed to rent your space to a third party? It really depends on your lease.

If sub-leasing is allowed, you will likely need to find a replacement tenant that meets the same standards applied to other tenants in the building. Keep in mind that you are still ultimately responsible for the space. If your sub-tenant decides to make a run for it, you will be responsible for paying the rent and covering any other expenses as outlined in your original lease.

There may be a question as to who will keep the profits if a sub-tenant pays more than the original lessee for rent. In markets whereoffice rental space is tight, this happens frequently. This is just one more aspect of your lease which needs to be worked out, in advance of signing.

3.How Much is Rent and How do You Calculate It?

clifton-park-office-space-for-rent1Unlike many business expenses, rent is a fixedexpense with no flexibility. However, conducting cost comparisons, when looking for Clifton Park offices for rent, can be a little daunting. Commercial rentals are usually measured based on the annual cost per square foot of the office space. But, beware: there are at least five different ways to calculate rentand it’s important that you understand the differences,to make a true head to head comparison:

  • Net leases – tenants need to pay either some or all of the property’s taxes and the basic rent.
  • Gross leases – you pay a flat monthly rental and the landlord looks after all other expenses including taxes, insurance, repairs, and so on.
  • Triple net leases – apply to industrial properties. This passes on all the costs associated with operating the building.
  • Percentage leases – rental agreement that applies to retailers whereby the tenant pays a fixed rate and a percentage of their gross income.
  • Net-net leases – tenant pays basic rent and taxes as well as insurance.

4.What are some other considerations?

Before you sign a lease, make sure that it clearly states what happens if your space is not ready by your move-in date and what rental adjustments the landlord will make. If there is a clause allowing the landlord to offer “alternative” space in the event the premises aren’t ready, keep in mind there are additional costs associated with that. At minimum, you will have two moving expenses rather than one.

At one time, the costs of operating a building, especially energy costs and real estate taxes, rose at a somewhat predictable pace. Building owners would typically increase the rent only when a new tenant moved in or when a lease was renewed. In recent years, as those costs have become less predictable, it is now more common for leases to contain escalation clauses, particularly during short-term leases.

A common escalation clause builds in incremental rent increases, often annually, over the term of the lease. Other clauses will automatically increase rent according to the Consumer Price Index, or pass on pro-rated increases in maintenance, heat, taxes, and other costs.

Landlords will usually negotiate the main elements in such escalation clauses, including your base year. If your business moves into the premises during the local fiscal tax year, your base tax can range from the present year to the previous tax year or even the next full year. The same goes for other overheads the owner may have.

5.Who Will Pay for Improvements

clifton-park-office-space-for-rent2Some Clifton Park offices for rent may provide allowances for improvements such as carpeting, lighting, paint, and new partitioning. However, there can be a broad variation in what tenants think they need vs. what landlords are prepared to cover. Make sure any agreements you reach about renovations are put in writing along with cost estimates and a detailed floor plan before you sign a lease. Create a “workletter” to specify who owns the improvements. Typically, anything you attach to the space, such as cabinets, shelving, light fixtures, and air conditioners, and even your own equipment, will belong to the landlord once your lease expires. Make sure you and the landlord are clear about fixtures and fittings before you have renovations done.

6.What Are the Upfront Costs?

There are several upfront costs involved with commercial office rentals, including:

  • A security deposit – typically 1 – 6 months of rent depending on the lease. You will be required to provide your business’s financial information, especially a bank statement or balance sheet, and a P&L. If this information is sensitive, it’s okay to ask the landlord to sign a non-disclosure agreement.
  • Commercial liability insurance – you will need to take out a policy that covers the business to operate in a commercial space.
  • Attorney fees – have an attorney review the lease before you sign it. For small leases, attorneys often work on a fixed dollar amount.
  • Tenant improvements – does the space need a little improvement but the landlord won’t pay for it? Make sure you budget for a contractor and find out whether the building is open shop or union so that you know exactly who can and can’t work in the building.
  • Data and telephone setup costs – a good budget is around $100 per data drop. Make sure you order your lines early so that they are ready when you move into the space and specify if you need separate lines for data and phones. Don’t forget to have lines put in the break room and conference rooms.
  • Furniture – if you need new furniture for your Clifton Park office rentals, you can either buy new or used pieces. Don’t forget to budget for a moving company to move your business and setup the new space. Shop around for quotes before deciding on a service provider.

7. Who Will Take Care of Insurance?

In the rush to cross the T’s and dot the I’s when leasing office space, many people overlook insurance. Often, the result is that buildings, especially those that house several tenants, are covered by a mix-match of inadequate and overlapping insurance coverage. This is expensive and a recipe for disaster. In the case of a fire, for instance, it could take years before the insurance companies resolve the claim and decide what was and wasn’t covered.

Generally, landlords are expected to have a comprehensive policy on the building to cover common areas including stairways, lobbies, and lifts, along with casualty protection for the actual building. However, landlords also have the right to insist on tenants taking out their own insurance to protect the landlord against any claims that could arise from the conduct of the tenant’s business. They may also insist on “contents and improvements” cover to protect the property.

8. How Much Space Does Your Business Need?

There are a couple of industry guidelines when it comes to looking for offices to lease. However, the guidelines don’t account for common areas and corridors included in a lease. To determine your company’s size requirements, it is a good idea to hire a space planner who visualizes the space based on your company’s workflow and requirements. A reputable property management company may offer this type of service and it can save you a great deal of time and money when you want to find the perfect office space.

9. How Can You Be Sure the Office Space for Rent Supports Your Brand?

Some business owners hire interior designers to make sure their new office space will complement their brand. Whether you want individual office spaces or an open plan layout, an experienced designer can tailor the space to fit your company’s needs. This also ensures the new space sends the right message about your company. Before you finalize a lease, you may want to take the designer along to advise whether or not the proposed space works for your business. Besides that, you will need to find out whether the landlord allows for renovations and decorative changes.Unusual wallpaper, carpets, and partitions with unusual colors and patterns aren’t going to add to the property’s value and may have to be removed before the space can be put back on the market, so take that into consideration, as well.

10. Does the Office Space Meet Your Technology Needs?

Most Clifton Park commercial space for rent offerssome type of a networking option, ranging from cable to fiber to DSL and T1s. If your business requires heavy bandwidth, be sure to verify that the potential office space has the infrastructure to support your business’s needs.

Keep in mind the peripheralinfrastructure costs associated with your technology setup. Just one electrical outlet can run $100 to install. There’s also the drywall hangers, painters, and carpenter’s fees to consider.You’re more likely to convince your new landlord to pay or share the bill for renovation work if the changes you want are likely to attract future tenants,after your lease expires.


If you are looking for Clifton Park office space to rent, knowing the answers to these 10 questions will help. Armed with the knowledge of the ins and outs of leases, as well as the associated costs involved,will prepare you for better comparing your options. In the end, the odds of finding the perfect office space will be on your side.

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